The schedule for your gym, swim school, or dance studio is filled with all of the weekly classes you can possibly offer. Naturally, there are intervals of time when you have space that isn’t being used for your main class schedule that could be used for additional offerings. However, the thought of juggling various activities without creating any overlap in space or for coaches and ensuring customer expectations are met simultaneously can quickly feel like mission impossible.
What if there was a way to efficiently plug in additional services like private lessons, evaluations, and room rentals during these openings to ensure you get the most out of your resources and allow you to broaden your youth program?
Good news – you can! When you have comprehensive class management software, you can leverage an all-in-one solution to keep everything running smoothly while maintaining your sanity.
Introducing Jackrabbit’s New Appointment Scheduling Feature
Whether the bulk of your program is based on private lessons or you like to offer a variety of services to accommodate more customers, being able to cross-reference your class and events schedule while also considering staff and room availability may have you spending more time than you have to give.
That’s where Jackrabbit’s newest scheduling feature, Appointments, comes into play. Having the option to associate your schedule with staff and room availability to auto-create open appointments not only maximizes the resources you have available but saves an incredible amount of time in managing these additional offerings as well.
Top 5 Benefits of Using Jackrabbit’s Appointments Feature
With a powerful feature like Appointments, the benefits feel endless but we’ve definitely seen a trend in what our clients are raving about the most. Here are the top 5 perks you are sure to experience right away when you leverage Jackrabbit’s Appointments scheduling feature at your gym, swim school, or dance studio.
Easily customizable to manage a variety of services
Adding additional services to your youth activity center may stress you out just thinking about it. Unless you can manage them with ease and in an organized fashion.
With Appointments, you can create unlimited Appointment Types and customize the:
- Availability time frame (dates and times)
- Staff availability
- Room availability
- Duration
- Start time increments
- Transaction details, including what to post and when
- Email notification recipients
- And much more!
Because of the ability to customize each type of services, Jackrabbit clients have been successful leveraging Appointments for private lessons, evaluations, clinics, and room rentals – just to name a few examples!
Optimize staff productivity for a better ROI
Your office staff’s most important focus should be connecting with current customers and being available to answer questions from prospective clients as they arise. If they are bogged down with creating potential appointment times for other services you offer, it’s not the best use of their time or your payroll dollars.
Freeing them up from this daunting time consuming task by using Jackrabbit’s Appointments feature will ensure that your team can focus on the people in front of them without distractions and increase their productivity on other tasks or projects.
On the flip side, you have coaches and instructors who are available outside of their regularly scheduled classes and events. Allowing them to fill in the gaps to teach private lessons or schedule evaluations gives them more opportunity to make some extra cash, which also brings in additional revenue for your gym, swim school, or studio.
>> Follow the help docs for more details on how to use Appointments in Jackrabbit <<
Boost customer loyalty and satisfaction
Appointments, and the services you offer using the feature, create an opportunity to add to the customer experience in a way that drives loyalty and satisfaction. We see this with private lessons and birthday parties in particular.
Parents love nothing more than when their child gets one-on-one focus from their coach or instructor. Knowing that the time and money are well spent helping their child reach a goal in their art or sport is basically priceless to them.
Not to mention, being able to book a birthday party at their favorite place for all their friends to come and celebrate them is just the icing on the cake.
Eliminate additional technology
Until now, there hasn’t been a class management software that has mastered the ease of creating potential time slots for things like private lessons, room rentals, and more. Because of the heavy lift and excessive time to manage these offerings, many gym, swim school, and studio owners implemented technology platforms outside of their class management software.
As always, our goal at Jackrabbit is to help you do more without spending more time on said task. That’s why it was imperative to make sure the Appointments feature is robust enough that you can eliminate the extra technology and the monthly subscription that comes with it. Not to mention, it’s a more consistent experience for your customers!
Guarantee accuracy with confidence
Since Appointments can be tied to staff and room availability, gone are the days of constant fear of overbooking an instructor or a space in your facility. Connecting these features together in Jackrabbit ensures that only true openings are visible for booking.
When Appointments are booked, Jackrabbit uses the setting from the Appointment Type to ensure that the correct fees are posted at the right time. Whether you want services paid for in advance or at the time of the appointment, you and your staff can rest easy knowing Jackrabbit has fees queued up!
How can Jackrabbit help you transform your youth program?
Here at Jackrabbit Class, we are committed to streamlining the way you run your business so you can experience easier workflows, more automation, and less headaches. Appointments is just one feature in the stack to help you efficiently manage 10 weekly private lessons or 1,000 one-time activities per week based on available resources.
With more functionality coming to Appointments to save even more time by allowing parents to self-book, a comprehensive Activity Calendar, and all of the supportive features in between, Jackrabbit Class is every youth activity center owner’s must-have solution.
