Web-based Class Management Software

Features

Class Software Datasheet - One page Class Management Software brochure (pdf)

Class Software Information Guide - (pdf) Software overview, features, sample screens & reports.

Jackrabbit User Guide - This reference guide contains an easy to use task oriented table of contents.

Getting Started Guide - This guide contains a step by step approach for new customers regarding setup and configuration.

Online Registration Guide - This document explains the many options as to how to implement online registration.

E-Commerce Guide - This document guides you through the setup & processing of credit card and bank draft transactions.

Web-based software vs. PC / Mac based software - Why our users would never go back.

View 100+ most recent enhancements

Overview

Student & Family Management
Class Management
Instructor Management
Billing & Accounts Receivable
Executive Dashboard with bar charts
On-line registration
Integration into your existing website
Electronic Payments - e-commerce
QuickBooks interface
Multi location support
Comprehensive Security
Dance Studios - Specific Features
Gymnastics Gyms - Specific Features
Cheerleading Gyms - Specific Features
Martial Arts - Specific Features
Music Schools - Specific Features
Swim Schools - Specific Features
Child Care Centers/Camps - Specific Features

Student & Family Management

Unlimited # of students per family
Unlimited # of contacts per family
Family info includes: address, neighborhood, referral, lead source, special discounting (scholarship, hardship, employee) & unlimited notes
Contact info includes: name, relationship, emails, work, home, cell phone numbers, address, employer, title, drivers license, login authority, billing flag, social security #, unlimited emergency contact(s) & unlimited notes
Billing info includes: delivery type: email, snail mail or both, credit card, expiration date, 3 digit code, address, bank name, bank routing transit #, unlimited billing notes & special discounting (scholarship, hardship, employee)
Student info includes: age, birthdate, gender, school, grade, phone, email, transportation method, active flag, date started, date quit, current enrollment, past enrollment, medications, primary doctor, disabilities, hospital preference, special needs, health insurance carrier, allergies, 5 skill levels tracking, unlimited skill notes, instructor feedback notes, absences/make-ups, emergency form flag, picture, special notes to appear on class roll & secret word
Student measurements/sizes tracking: uniform size, martial arts belt size, t-shirt, leotard, pant, dress, shoe, height, waist, girth, bust, chest, inseam, sleeve, neck, hips & unlimited notes
Easily email to all students and/or parents/contacts

Class Management

Class info includes: location, name, description, status, tuition, days of the week, session, room, gender, category1, category2, category3, min & max age, current size, max size, max wait, start & date; duration; display on public website flag and allow online registration flag
Tracks: current and past enrollment, absences and makeups, waiting list, instructors & unlimited notes
"Per day" class type: can be used for camps and classes that meet multiple times per week and allows per-day enrollment
Ability to email a class: students and/or parents and/or instructors
Ability to drop all students from a class
Ability to easily enter all absence on one page for a class
Absence and makeup tracking: date absence, eligible for make-up, unlimited notes, make-up date & class

Integrate Online Registration into your existing website

Easily integrate real-time class openings into your current website
Control which class openings display on your website from within Jackrabbit Class
Current and new students can be enrolled in classes via your website
Registration form is completely secure (128 bit SSL)
Post real-time class information on your website
Simple one page registration form for new customers
Easily control the following verbiage from within Jackrabbit Class: transportation release, release of liability, assumption of risk, medical emergency, payment policy & signature text
Option to require a valid credit card #
Control which classes can be accessed from online registration from within Jackrabbit Class
NO setup fee

Visit one of our client's website to see the integration: (We did not develop these websites, but they are pulling real-time class data from Jackrabbit Class with only two additional lines of HTML code.) Please see User Guide for details.

Sample Registration Form
www.KidsAreTops.com/class.htm - a multi sport school website
www.GymnasticsAcademyOfAtlanta.com.com - a sample gymnastics school website
www.KineticYouthAcademy.com/courses.htm - a sample fitness school website
www.RhythmInEffect.com - a sample dance studio website
www.DolfinSwimSchool.com - a sample swim school website

Customer Portal

The most comprehensive and intuitive customer portal available in the industry
Your customers can login with their own User ID / Password to view their data. Based on what you allow your customers to do, they may: update contact information, change billing information, make a payment, view student: absences & make-ups, schedules, skills, update emergency contact, medical information, view recent statement and view current policies
Custom login message per account, example "Don't forget we discussed putting your daughter Wendy in Susan's advanced class on Wednesdays at 6pm." Also, general announcements in HTML to market other products / services.
To implement it only requires 1 line of HTML code on a web page
Benefits
Reduce data entry workload. Customers enter their own records like they do when they book airline tickets and hotel reservations.
Parents may select your school over your competition because you have made it easier for them to manage their children's activities.
Improve data accuracy and completeness by reducing the number of hard to read forms.
Fewer checks to cash and account for - less lost or NSF checks.
Increase school revenues by collecting online donations for booster club, selling merchandise, sponsorships and fundraiser/volunteer buyouts all by credit card online.
Save money by reducing mailing costs (no more expensive registration packets) and data entry expenses.
Grow your organization by ensuring no one falls between the cracks - registration is live 24/7.
Use our automated broadcast email tools to improve communications and send emails to groups at no cost! First Class postage: 1000 pieces = $420.00
Can save staff a lot of phone calls and eliminate parents frustration
Benefits to Parents
Convenience of paying with a credit card (payment is SSL secure) same as ATM machines.
View statement information
Update contact information, examples: email, phone numbers, credit card, student information
Register any time of day or night for classes, birthday parties, overnights, school exhibitions, etc.
Instant automated confirmation by email that the class registration and payment were successful.
Creating user account means registering next term takes only seconds as account information is 'remembered'!
View absences and make-ups
View skills and sub-skills
Login and Check it out - Customer Portal Demo Login Page
User ID: parent1 , password: 12345678

Absence / Makeup Tracking

With Jackrabbit you either track Absences/Make-ups or track Attendance (please see the Attendance paragraph below)
If you use the Absence tracking, you can track make-ups
Easily check off by class who was absence
Ability to track if the student is elgible for a make-up, notes, make-up class and make-up date

Attendance Tracking

Attendance records can be inputted manually very easily with one click per attendance
Attendance records can also be inputted via barcode scanning
Barcode scanning has two modes: facing owner or the facing students
Facing the Owner mode displays: Student picture, address, balance, age
Facing the Student mode displays: Student picture & name
Barcode labels - If you need to print barcode labels we can provide you a PDF file so you can print barcodes on Avery 5160 labels. Just send us an email requesting the barcode number range and we will email you a PDF at no cost.
Barcode scanners - Can work with scanners that simply return a number with the (Enter key) at the end - most scanners can do this. This simple scanners usually do NOT require driver software installation and simulate someone typing in the barcode number and hitting the (Enter key)
Barcode equipment partner - Barcode Factory - They have been on the barcode business 13 years and provide all the equipment and supplies for barcode scanning. www.BarcodeFactory.com - (888) 237-8525
CS9101 Barcode scanner - An inexpensive reliable scanner great for attendance tracking available from Barcode Factory - CS9101 Scanner data sheet
5160 Barcode Labels - 1000 Barcode labels beginning with 100

Online Event Registration

View an Event Calendar that could be on your website

Online event registration for birthday parties, special events, parent night out and many other activities
Allow clients to easily see available parties & events and sign up for them online
Quick and easy integration into an existing website in just minutes
Display a dynamic calendar on your website showing only the parties/events that are still available
To register for a party just click on the event on the calendar and a user definable registration form displays
Registration Form may include any user definable question: picture, description, options, legalese, (balloons, inflatables, cake, etc.)
Option to allow x number of registrations for an event like a Parents Night Out
Option to require a credit card to reserve a time slot
Once a reservation form is submitted, automatic email notifications go to the person who signed up for the event and the appropriate staff
Easy setup of recurring weekly events, indicate start and end date
Ability to view all party-events and/or available party-events

Private Lessons Management

Online private lesson registration
Allow clients to easily see available lesson slots and sign up for them online
Quick and easy integration into an existing website in just minutes
Display a dynamic calendar on your website showing only the lessons that are still available
To register for a lesson just click on the event on the calendar and a user definable registration form displays
Registration Form may include any user definable questions
Option to allow x number of registrations for a lesson
Option to require a credit card to reserve a time slot
Once a reservation form is submitted, automatic email notifications go to the person who signed up for the event and the appropriate staff
Easy setup of recurring weekly lessons, indicate start and end date
Ability to view all lessons-events and/or available lessons-events

Instructor Management

Instructor info includes: name, status, type, 3 position(s), birthdate, home, work & cell phone, email, emergency contact info, classes taught, compensation info, feedback, certifications, certifications date, certification notes, background, unlimited notes & picture
Instructor phone listing
Instructor schedules

Billing & Accounts Receivable

Automated assignment of recurring charges
Multiple billing, discount, late fee, and payment options
Paper and/or electronic billing presentation capabilities
Fast, accurate assignment of receipts to Customer accounts
Electronic payment capability (Bank Drafts or Electronic Funds Transfer)
Integrated Credit Card processing capability
Detailed cash flow and account aging reports.

Executive Dashboard

Every time management logs in critical performance indicators are displayed the first page
Indicators include: enrollment, class efficiency, drops, profitability and age accounts
One page summary showing color coded status, easy to read: green, yellow or red
User definable thresholds
Easily drill down to quickly see detailed information
Helps keep management focused on goals and objectives

Quickbooks interface

Watch a Video
Interface sends over daily revenue totals to QuickBooks
You define which QuickBooks accounts and sub-accounts the daily totals import into
Customer information is not sent to QuickBooks - this allows you to only have to manage customer information in one system - Jackrabbit
The Jackrabbit QuickBooks report allows you to view the journal entries that will be sent to QuickBooks
If you are not comfortable with automated journal entries into your QuickBooks, you can just input the journal entries from the QuickBooks Report
Workflow: Run and View the Jackrabbit QuickBooks report, Create and save the Jackrabbit QuickBooks IIF file, Start QuickBooks and import the IIF file and verify the journal entries

Electronic Payments - e-commerce

Easily integrate your current Credit Card Merchant account into Jackrabbit Class
Supports bank drafts and credit card automatic payments
We use www.Authorize.net as our Internet Gateway which interfaces to 90% of the current credit card processors, so you don't have to get another Credit Card Merchant account
Easy setup and no setup fee from Jackrabbit Technologies, there is a setup fee from Authorize.net

Multi location support

Unlimited # of locations/facilities
Easily configure each users' permission to each location
Location data can not be accidentally co mingled (enrolled a student from Houston into a Dallas class)
Reporting can be selected on the location or organization level

Comprehensive Security

Multiple levels of access permissions
Permissions can be based on software feature, location access or category of classes
All communication between the end-users web browser is SSL 128 encrypted
All sensitive billing information is encrypted in the Jackrabbit Class database

Gymnastics and Cheerleading Gyms - Specific Features

Integrates the enrollment information with the accounts receivable
Tracks absences and make-ups
Process billing for team and all-star students separately from other programs

Dance Studios - Specific Features

Costume measurements/sizes tracking: size, t-shirt, leotard, pant, dress, shoe, height, waist, girth, bust, chest, inseam, sleeve, neck, hips & unlimited notes
Ability to bill a family based on a family's total hours of classes
Ability to bill a family based on each individual students' total hours of classes
Costume Report by class for easy costume ordering
Recital Module - Classes can be assigned to multiple recitals at one time. Students can be marked as to not participating in each recital and/or performance. Data tracked per recital per performance: order position and the class may be in the same recital multiple times (performances). Data tracked per recital per performance: song title, length - mins, secs. Conflict criteria includes: # performances between each student’s performance.
Costume/Apparel/Item Mgt - Features include: 1- Vendors/Size Charts - The ability to setup your apparel suppliers information and their specific size charts. 2 - Sizes/Measurements Worksheet - A printable worksheet used to gather measurements and sizes. 3 - Sizing - Use the auto-size feature (which is based on girth) only or manually assign sizes. 4 - Vendor Orders - Create & track vendor orders that aggregate the apparel sizes.

Martial Arts - Specific Features

Track attendance - please see attendance paragraph above
Track belts & stripes color, size and date attained
Search on belts & stripes
Track multiple martial arts per student
Unlimited notes for skill tracking

Music Schools - Specific Features

Setup private lessons as 1 person classes
View instructor schedule
View schedules by subject/instrument

Swim Schools - Specific Features

User definable swim levels and date attained
Track skills & sub-skills, notes and date attained
Track all history regarding levels
Unlimited skill notes per student

Childcare Centers - Specific Features

Per-day classes - one class that meets multiple days per week with the ability to enroll a child on a per-day basis
Tracks which parents and contacts are authorized for pickup
Tracks comprehensive medical information, immunizations, allergies, medications, disabilities, special needs, etc
Tracks a secret word per child

Hosted Solution

A benefit of Jackrabbit Class is that we host both the application and data for you. This means you don't need a costly IT staff and services and you don't need to buy any software. Just point your browser to Jackrabbit Class and go – from anywhere. Because we can spread the cost of a highly available infrastructure across many clients, you get the savings and the security of knowing its always available when you need it.

Risk Free Uptime Guarantee

You rely on Jackrabbit Class every day so we guarantee 99.6% system uptime. Because system availability is important. More importantly our actual uptime is much higher. With redundancy, 24/7 monitoring, and fault tolerant engineering, our network infrastructure is designed to handle your mission-critical business application needs every day of every year. Planned maintenance and upgrades are undertaken on weekends and never during the high user activity. And we always send out advanced notice of any planned system downtime to your organization’s primary Jackrabbit Class administrator.

Safe Enough for Banks

Your data is your biggest asset and your business relies on it every day. Whether picking a client/server or hosted solution, you need to make sure the daily operations of the system are sufficiently resourced and managed in a way that secures your data and ensures it is always recoverable. Because we can spread the cost of a highly secure infrastructure across many clients, you can sleep easily at night knowing your data is probably safer than if it was in your own building. Our servers are in the same datacenter where large banks keep their servers.

Highly Secure

The security of your data is of utmost importance to us. Our hosting centers include fully redundant, state-of-the-art denial-of-service firewalls and we run SSL acceleration hardware to give the same performance whether you connect under regular or SSL encryption mode. Jackrabbit Class contains numerous system administrator controls to restrict access to data and functionality. All access to the Jackrabbit Class system requires user authentication, which is done under 128-bit encryption, and the data is fully secured on protected servers.

Safe Backup

We have a strict backup regimen to make sure your data is always protected. Even though our customers have never needed them, multiple backups are run every day. This means even in the unlikely event of a catastrophic failure, there's no need to worry about your data.

Data Import / Export

Data import and export in Jackrabbit Class is a snap. The Jackrabbit import feature allows you to import account and contact data as needed, including lists you've just purchased or files downloaded from other databases. You can also use it for bulk import for the first time you migrate data from another class management system. Exporting data is also a breeze. You can save data from Jackrabbit right into an Excel file. Of course you want to protect your data, so administrators can set up policies for who can see and share what data.

Think Green. Jackrabbit eliminates your paper registration.

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